THE OPPORTUNITY

The University of Wisconsin-Madison, the flagship campus of the University of Wisconsin System, is recognized internationally for its rigorous academics, ground-breaking research, and commitment to public service. Since its founding as a land-grant university in 1848, UW–Madison has been a catalyst for innovation and discovery.

From the labs where Vitamin A and B were discovered and classrooms where the next generation of leaders are inspired, to the 50-yard line in Camp Randall Stadium and the campus shoreline along beautiful Lake Mendota, the university’s physical environment helps define what it means to be a Badger.

UW–Madison is looking for an experienced and forward-thinking leader to guide the next era of Facilities Planning & Management (FP&M) on campus. The Associate Vice Chancellor for FP&M leads one of the largest and most diverse divisions on campus. FP&M’s staff of 1,200 employees include trades, service, support, and professional staff.

The Associate Vice Chancellor oversees the 938-acre campus located in the heart of the state capital, with more than 9,500 acres of off-campus property. On the main campus, there are 420 buildings containing more than 17 million assignable square feet (ASF) of academic and research space and over 25 million total gross square feet (GSF). More than 120 of these buildings house major instructional and research facilities.

In support of the university’s core mission, FP&M provides community-focused, campus-wide services that support and inspire excellence. FP&M leads campus planning, coordinates design and construction, maintains and operates buildings and grounds, supplies utility services, provides healthy and safe work environments, accelerates sustainability and resilience, and directs parking and transportation services. The division also works closely with the University of Wisconsin System and Wisconsin Department of Administration in many of its functions.

The next Associate Vice Chancellor for FP&M has a unique opportunity to leave a lasting mark on UW–Madison, shaping the physical environment that allows new ideas to come to life. 

The Position

(Photo by Bryce Richter / UW-Madison)

ROLE OF THE ASSOCIATE VICE CHANCELLOR FOR FACILITIES PLANNING & MANAGEMENT FOR THE UNIVERSITY OF WISCONSIN-MADISON

Reporting to the Vice Chancellor for Finance and Administration, the Associate Vice Chancellor for Facilities Planning & Management provides outstanding leadership and oversight for the Division of Facilities Planning & Management (FP&M) in meeting the physical and environmental needs of UW–Madison. The Associate Vice Chancellor leads the strategic direction and priorities for FP&M based on the campus-wide Strategic Framework and collaborates effectively with other Vice Chancellor for Finance and Administration colleagues on larger strategic issues and initiatives.

The Associate Vice Chancellor promotes employee development and engagement; establishes the division’s tone and tenor to ensure an inclusive environment that leverages the strengths and talents of all staff; advances a vision of equity and diversity through policy and practice; and engages in campus-wide initiatives related to equity, diversity, and inclusion.

The Division of Facilities Planning and Management includes the departments of Physical Plant, Facility Planning and Delivery, Environment, Health and Safety, Transportation Services, the Office of the Associate Vice Chancellor and Sustainability. The Associate Vice Chancellor collaborates closely with internal and external partners and regulatory agencies to successfully advance the mission of UW–Madison and the UW System. The Associate Vice Chancellor provides advice and counsel to senior campus leadership in connection with UW- Madison’s research, education, and outreach programs; promotes effective relationships with the University of Wisconsin System Administration, the Wisconsin Department of Administration, and other external agencies. The Associate Vice Chancellor ensures a safe work environment, in accordance with OSHA, federal, state, and local regulations; represents UW–Madison in matters related to the physical development of the campus with university departments and programs, UW System Administration, local, state and federal government, private sector representatives, neighborhood groups, and the general public; and ensures that customer service is a priority for the division. The Associate Vice Chancellor leads a staff of approximately 1,200, including seven direct reports, and is responsible for a $300 million budget.

OPPORTUNITIES AND CHALLENGES

As the leader of FP&M, the Associate Vice Chancellor serves a central role in advancing the university’s mission. There are many opportunities for this person to directly influence meaningful change on campus. Stakeholders articulated the following challenges and opportunities for success:

  • UW–Madison is experiencing impressive growth in both its student population and its capital project slate. The university also has a busy schedule of current capital projects and deferred maintenance. These needs present an opportunity for the new Associate Vice Chancellor to build a career legacy during the implementation of the current plans and the development of future plans, including the upcoming campus master plan.
  • The Associate Vice Chancellor will work closely with colleagues in the University of Wisconsin System Administration and Wisconsin Department of Administration to ensure that UW–Madison capital projects are well planned and delivered, that communication and collaboration are robust at all times, and that there are cohesive relationships between the Associate Vice Chancellor and their partners.
  • The university is committed to building strong, healthy, and mutually supportive relationships as a foundation of the campus culture, and strong collaboration is a necessity to ensure success. The Associate Vice Chancellor’s purview will affect a great number of students, faculty, administration, departments, and community members, so it will be critical that the successful candidate builds solid relationships that foster ongoing, positive interactions. These connections are essential to support FP&M’s role in assessing the needs of constituents, providing exceptional customer service for the campus community, and ensuring that UW–Madison is on the cutting edge of technology, facilities, and physical plant management.
  • UW–Madison is a signatory to the Second Nature Resilience Commitment. The Associate Vice Chancellor will play an instrumental role in the planning and implementation of initiatives in support of this, through FP&M’s Office of Sustainability and throughout campus operations.
  • Diversity, equity, and inclusion are crucial to the UW–Madison community, and the Associate Vice Chancellor must be a champion and advocate for these principles at all levels of the organization. The campus community is composed of students and employees that represent a variety of backgrounds, including different language communities. This is particularly true for FP&M, as it is one of the largest and most diverse divisions on campus. A demonstrated insight into the needs and concerns of these communities is vital.

(Photo by Jeff Miller /UW-Madison)

MEASURES OF SUCCESS

At an appropriate interval after joining UW–Madison, the items listed below will initially define success for the new Associate Vice Chancellor:

  • The Associate Vice Chancellor is visible across campus, maintains high levels of interaction, is generally engaged and proactive with the campus, and is considered the relatable “face” of FP&M. Strong relationships and significant partnerships have been established across a wide array of campus and external stakeholders, and interactions with these stakeholders are frequent and productive. Communications from the Associate Vice Chancellor are transparent, frequent, and readily available.
  • The Associate Vice Chancellor is recognized as a problem-solver and a subject matter expert pertaining to the various disciplines within FP&M, has garnered respect from campus stakeholders in their ability to quickly and effectively address issues involving facilities and physical space, and is utilized as a sounding board and advisor with the Vice Chancellor for Finance and Administration and the Chancellor.
  • Based on the division-wide Engagement, Inclusion, and Diversity (EID) survey, morale and retention within FP&M is high, professional and career development opportunities are abundant, staff members feel respected and supported, and there is a strong sense of collegiality and teamwork within the departments and the division.
  • A vision for the future and a new strategic plan are underway that will map out the direction for the program over the next few years and establish UW–Madison as an aspirational school for other higher educational institutions in terms of efficiency, effectiveness, and innovation in the facilities services environment.

(Photo by Bryce Richter / UW-Madison)

Qualifications

(Photo by Jeff Miller / UW-Madison)

QUALIFICATIONS AND CHARACTERISTICS

The Associate Vice Chancellor should be an experienced and energetic leader capable of managing complex situations, unwaveringly committed to cooperation and partnering at the highest level, possessing a deep understanding of professional and transparent communication principles, and equipped to contribute at both a strategic and operational level at all times.

The successful candidate will possess a bachelor’s degree (master’s degree preferred), with a career showing progressively more significant leadership and management accomplishments in large, complex organizations.

Expected accomplishments and skills include:

  • Successful planning and oversight of multiple projects, either capital or organizational. A background in higher education, demonstrated experience building and sustaining a high-performing, service-focused organization, and experience with strategic planning are highly desirable. Experience leading the delivery of services provided by FP&M is beneficial.
  • Demonstrated capabilities in a range of operations. The successful candidate will have a background in planning, budgeting, finance, and management, as well as experience in effective resource stewardship from the perspectives of both economics and sustainability.
  • Strong communication skills. With empathy, approachability and integrity, the Associate Vice Chancellor will develop trust, inspire unity and build teams to accomplish their strategic vision. They will have a strong commitment to cultivating collaborative partnerships across all levels of the institution, state government, and the surrounding community. With a collegial management style, they will foster a positive, engaging and inclusive workplace.
  • Broad and deep understanding of technical aspects. The Associate Vice Chancellor must understand national best practices with regard to the latest facilities services trends and innovations, change management, comprehensive collaboration, and strategic visioning in a multifaceted setting on a complex, R1 flagship university campus. They should have a strong foundation in facilities services, physical plant, and related environments. Experience in deferred maintenance and capital projects, with an understanding of how to maintain facilities effectively and maximize budgets to address ongoing maintenance is ideal.

The successful candidate will have the following characteristics:

  • Creative thinker and innovator. This position requires an activator who can think quickly and critically, effectively formulating and implementing plans to obtain positive results.
  • Mission-driven mindset. Each facet of FP&M is connected to the mission of UW–Madison, and its leader should be highly motivated by consistently and effectively serving the needs of a major public institution and its stakeholders. A cultural competency in a higher education or related environment is desired.
  • Flexible leadership style. Able to work in a fast-paced, decentralized setting, the Associate Vice Chancellor will be able to adapt to evolving priorities and swift changes, while remaining cool under pressure. With strong assessment skills and attention to detail, they can determine needs, make data-informed decisions, and manage change effectively.
  • Acute business acumen. The Associate Vice Chancellor will have a strong grasp of extremely complex budgets, understand the Wisconsin State University System or other complex state university systems. They can translate the division’s priorities into a compelling story that justifies requests for resources and advance creative solutions for alternative forms of revenue.

Institution & Location

(Photo by Bryce Richter /UW-Madison)

THE INSTITUTION/DIVISION/DEPARTMENT: AN OVERVIEW

Facilities Planning & Management

The Division of Facilities Planning & Management oversees the physical development, construction, maintenance, and safe operation of the UW–Madison campus. FP&M provides a full spectrum of facilities management services, including planning and managing university buildings, landscape architecture, transportation services, and environmental and safety compliance. The division’s sphere of operations extends to the entire 936-acre UW campus and includes buildings and grounds, walkways and roadways, parking lots, vehicles, utility generation and distribution systems, and unique natural features, such as a lakeside nature preserve and historic and archaeological sites.

FP&M takes pride in working around the clock to support the mission of the university through careful planning, flawless design, and innovative solutions. The people of FP&M provide services to keep the university’s learning, living, and laboratories safe, clean, and ready to serve the institution.

FP&M’s customers include anyone who works, studies, visits or lives on campus.

Mission

FP&M employs more than 1,200 trades, service, support, and professional staff who use their diverse skills to advance a common mission: providing excellence in facilities and services for our university community.

Vision

An inclusive and diverse team working together to provide exceptional service for our university community.

Values

  • People-centered. Inclusive, engaged, diverse, and customer-focused.
  • Stewardship. Sustainable, effective, and efficient reuse of resources
  • Integrity. Trust, respect, accountability.
  • Innovation and Discovery. Through continuous learning and improvement.
  • Safety. Ensuring a safe and healthy campus environment.

An Overview of the Office of Finance and Administration

FP&M reports directly to the Vice Chancellor for Finance and Administration. The Vice Chancellor for Finance and Administration is UW–Madison’s chief financial officer and oversees a wide portfolio of departments and services that provide administrative, financial, and operational support to the greater campus mission. These include Facilities Planning & Management, Human Resources, the Budget Office, University Housing, and the University Police Department. In collaboration with the Provost, the Vice Chancellor for Finance and Administration also oversees data management, information technology, and strategic consulting.

Robert Cramer was appointed Vice Chancellor for Finance and Administration (interim) in May 2021. Cramer previously held the position of Associate Vice Chancellor for Facilities Planning & Management (interim). He has extensive experience in higher education with the University of Wisconsin System and in state government at the Wisconsin Department of Administration.

In his current role, Cramer serves as executive sponsor for major campus and system initiatives focused on increasing administrative efficiencies and providing improved resources to advance research and academic programs. He is committed to fostering an engaged, diverse, and inclusive campus community and ensuring that all students, faculty, and staff flourish.

For more information about Finance and Administration, please visit the website HERE.

INSTITUTION: AN OVERVIEW

Institutional Background/ History

UW–Madison is a major U.S. public doctoral degree–granting university with prolific research activity, global reach, and reputation.

Created at the same time Wisconsin achieved statehood in 1848, the university became the state’s land grant university and continues to be Wisconsin’s flagship teaching and research university with a statewide, national and international mission, offering programs at the undergraduate, graduate and professional levels in a wide range of fields, while engaging in extensive scholarly research, continuing adult education, and public service.

The university practices a cross-disciplinary and collaborative approach to research, boasts a $3.4 billion budget, enrolls over 43,000 undergraduate and graduate students (fall 2020), and employs approximately 24,000 faculty and staff. Composed of 13 schools and colleges, UW–Madison offers 288 undergraduate majors and certificates, as well as 250+ master’s, doctoral, and professional programs, for a premier Big Ten university. The university is also home to the Wisconsin Idea, a principle that the university should influence people’s lives beyond the boundaries of the classroom. In its 2020 edition, U.S. News & World Report named UW–Madison #13 in America’s Best Colleges among public universities.

UW–Madison has 23 NCAA Division 1 teams and is a member of the Big Ten Conference. In 2019, Sports Illustrated rated Madison as the #1 Best College Football Town in America.

UW–Madison’s geographic location, on the south shore of Lake Mendota, is extremely inviting, with four distinct seasons and easy access to Milwaukee and Chicago. The campus environment is a mixture of urban, suburban, and nature preserve, which makes it both exciting and serene, providing a very comfortable atmosphere in which to work and live. Located in the heart of the state capital, the university is surrounded by an eclectic assortment of culture, dining, recreation, and other activities that make it appealing for residents of all ages.

On campus, stakeholders reiterated that they like working at UW–Madison, are very supportive of each other, enjoy the vibrancy and feel of the university, feel much collegiality, enjoy improving the lives of the students, and believe that there are many opportunities to make a tremendous difference in the Associate Vice Chancellor role over time.

Other select rankings:

  • #1 – Best Hospitals in Wisconsin (U.S. News & World Report, 2020)
  • #1 – Top producer of Peace Corps volunteers (2020)
  • #5 – Doctorates granted among U.S. universities (2019, Survey of Earned Doctorates)
  • #8 – Total research expenditures among U.S. universities (2019)
  • #7 – Patents among U.S. universities (2018)
  • #13 – Best College Values among public universities (Kiplinger’s, 2018)
  • #13 – America’s Best Colleges among public universities (U.S. News & World Report, 2020)
  • #32- Academic Ranking of World Universities (2020)

(Photo by Bryce Richter /UW-Madison)

About Madison, Wisconsin

With a population of roughly 263,000, Madison is Wisconsin’s state capital and the hub of the larger metropolitan area with a population of over 640,000. Built on an isthmus, UW–Madison and the city of Madison seamlessly blend together, creating opportunities and an atmosphere unlike any other campus. These factors, among others, places it on or near the top of several “best places to live” rankings, including:

  • #1 – 10 Best Places to Retire in America (money.com, December 2020)
  • #1 – Cities with Best Work-Life Balance (smartasset.com, January 2020)
  • #1 – Best Places in the U.S. for Raising Children (diversitydatakids.com, January 2020)
  • #2 – Best Cities for Bikes (peopleforbikes.org, June 2020)
  • #2 – Happiest Cities in America (menshealth.com, December 2020)
  • #2 – Best Places for Outdoor Enthusiasts to Live and Work (smartasset.com, October 2020)
  • #3 – Top 100 Best Places to Live (livability.com, October 2020)
  • #4 – Greenest Cities in the US (zippia.com, August 2020)

Find more rankings at https://www.visitmadison.com/media/rankings/.

Madison is located about 2.5 hours by car from Chicago, and 1.5 hours from Milwaukee. The Dane County Regional Airport offers many direct flights from Madison to major cities including Atlanta, Denver, Charlotte, Dallas, Denver, Detroit, Minneapolis, Philadelphia, Phoenix, Salt Lake City, and Seattle, among others. Madison also has one of the top-rated health-care systems in the country, as well as a high-performing school system and strong economy.

Known for its natural beauty, recreational opportunities, and thriving social scene, Madison boasts impressive numbers:

  • Madison is one of only eight platinum-level bike cities in the U.S. and has been named one of the best cities on earth for biking.
  • Madison is home to 270 parks, 6,000 acres of parkland, 13 public beaches, 11 golf courses, and more than 200 miles of off-road and multi-use paths and trails.
  • Madison has 15,000 acres of lakes, where residents enjoy sailing, canoeing, kayaking, fishing, swimming, and stand-up paddleboarding.
  • The Dane County Farmers’ Market (located on the Capitol Square) is the largest producer-only market in the U.S.
  • Madison’s downtown is home to 370 restaurants and shops, as well as exceptional art institutions, including the Madison Children’s Museum and Madison Central Library, who both earned the National Medal for Museum and Library Service – a prestigious honor in the museum world.

For a preview of Madison by the seasons, please explore madison.wisc.edu.

University Mission

The University of Wisconsin–Madison is the original University of Wisconsin, created at the same time Wisconsin achieved statehood in 1848. It received Wisconsin’s land grant and became the state’s land-grant university after Congress adopted the Morrill Act in 1862. It continues to be Wisconsin’s comprehensive teaching and research university with a statewide, national and international mission, offering programs at the undergraduate, graduate and professional levels in a wide range of fields, while engaging in extensive scholarly research, continuing adult education and public service.

The primary purpose of the University of Wisconsin–Madison is to provide a learning environment in which faculty, staff and students can discover, examine critically, preserve and transmit the knowledge, wisdom and values that will help ensure the survival of this and future generations and improve the quality of life for all. The university seeks to help students to develop an understanding and appreciation for the complex cultural and physical worlds in which they live and to realize their highest potential of intellectual, physical and human development.

It also seeks to attract and serve students from diverse social, economic and ethnic backgrounds and to be sensitive and responsive to those groups which have been underserved by higher education. To fulfill its mission, the university must:

  1. Offer broad and balanced academic programs that are mutually reinforcing and emphasize high quality and creative instruction at the undergraduate, graduate, professional and postgraduate levels.
  2. Generate new knowledge through a broad array of scholarly, research and creative endeavors, which provide a foundation for dealing with the immediate and long-range needs of society.
  3. Achieve leadership in each discipline, strengthen interdisciplinary studies, and pioneer new fields of learning.
  4. Serve society through coordinated statewide outreach programs that meet continuing educational needs in accordance with the university’s designated land-grant status.
  5. Participate extensively in statewide, national and international programs and encourage others in the University of Wisconsin System, at other educational institutions and in state, national and international organizations to seek benefit from the university’s unique educational resources, such as faculty and staff expertise, libraries, archives, museums and research facilities.
  6. Strengthen cultural understanding through opportunities to study languages, cultures, the arts and the implications of social, political, economic and technological change and through encouragement of study, research and service off campus and abroad.
  7. Maintain a level of excellence and standards in all programs that will give them statewide, national and international significance.
  8. Embody, through its policies and programs, respect for, and commitment to, the ideals of a pluralistic, multiracial, open and democratic society.

Strategic Framework

The 2020-2025 strategic framework charts UW–Madison’s path forward, building on the success of its past priorities and taking bold steps toward its vision of being a model public university in the 21st century. It preserves the institution’s core legacy of research, teaching, and public service and promotes a campus environment where full potential can be met.

The priorities associated with the 2020-2025 strategic framework include the following:

  • Excellence in Teaching and Educational Achievement
  • Excellence in Research and Scholarship
  • Living the Wisconsin Idea
  • A Vibrant Campus Community
  • A High Performing Organization

For details on this distinctive and far-reaching plan, please click HERE.

(Photo by Jeff Miller / UW-Madison)

University Leadership

Dr. Rebecca Blank, Chancellor

Dr. Rebecca Blank became Chancellor of Wisconsin’s flagship university in July 2013, bringing with her a deep commitment to educational excellence and innovation, built on exemplary federal service and academic leadership.

Her leadership has reinforced UW–Madison’s position as one of the world’s top 30 universities — a center for education, discovery, and research, committed to sharing knowledge and innovation that improves lives in Wisconsin and around the globe.

Fast facts:

  • Founded: 1848 (first class: February 1849)
  • Campus: 938 acres (main campus)
  • Budget: $3.4B (FY2020)
  • Annual research expenditures: $1.3B (2018)
  • Enrollment (Fall 2020): 45,540
  • Undergraduate students: 31,650
  • Graduate, special and professional students: 13,890
  • Faculty and staff: 23,917
  • Living alumni: 459,324
  • Colleges and Schools: 13
  • 3rd in nation in doctorates granted (2018)
  • 8th in nation for research expenditures (2019)
  • 11th Kiplinger’s Best Value Public Colleges-In-State (2019)
  • 13th best public college (U.S. News & World Report, 2020)
  • 26th best university, Center for World University Rankings (2020-2021)
  • #1 university system for producing Fortune 500 CEOs (2018)
  • #1 in Peace Corps volunteers (2020)

(Photo by Bryce Richter / UW-Madison)

Benefits Overview

(Photo by Jeff Miller / UW-Madison)

The following benefits, among others, are available to UW-Madison employees:

  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Accidental death & dismemberment insurance
  • Flexible spending accounts
  • Health savings account
  • Life insurance
  • Disability plans
  • Long-term care insurance
  • Retirement plans
  • Leave benefit
  • Tuition reimbursement
  • Relocation expenses

For more details, please click the UW-Madison benefits site HERE.

Application & Nomination

(Photo by Brian Huynh /UW-Madison)

Application and Nomination
Review of applications will begin immediately and continue until the position is filled. To apply for this position please click on the Apply button, complete the brief application process, and upload your resume and position-specific cover letter. Nominations for this position may be emailed to J. Scott Derrick at jsd@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Visit the University of Wisconsin-Madison website at https://www.wisc.edu.

The University of Wisconsin-Madison (university) is committed to providing equal opportunity in employment and advancement to all qualified individuals and, in accordance with applicable federal and state statutes and regulations, to prohibit discrimination in employment on the basis of race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, disability, military service, protected veteran status, honesty testing, arrest record, or conviction record. The equal employment opportunity policy covers all aspects of the employment relationship including, but not limited to, recruitment, interviewing, screening, testing, selection, placement, evaluation, transfer, promotion, tenure, compensation, benefits, training, layoff, and/or dismissal in all job titles.