The Opportunity

Carnegie Mellon University, a member of the Association of American Universities, is a global, research-intensive university with nearly 14,800 students, more than 105,000 living alumni, and approximately 6,300 faculty and staff. In 2019, U.S. News & World Report ranked CMU #25 among national universities, and many of its programs are among the top ranked in the world. Carnegie Mellon boasts academic strength across a broad range of fields spanning humanities, fine arts, social sciences, business, public policy, physical sciences, and engineering, and, indicative of this breadth, is home to the #1 ranked programs in computer science and drama. CMU’s annual budget exceeds $1.3 billion, with total research expenditures of $400 million. In addition to its main campus in Pittsburgh, Pennsylvania, Carnegie Mellon has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe, and Mexico.

The Position

Role of the Associate Vice Provost for Academic Budget for Carnegie Mellon University

Reporting to the provost, the associate vice provost for academic budget (AVP) provides direction for managing the overall institutional budget, resource planning and financial processes for the academic units reporting to the provost’s office, including the provost division. This role reinforces Carnegie Mellon University’s (CMU) strategic goals for the university community to focus on efficient, effective, transparent and nimble business practices in order to support the needs of an evolving organization.

The AVP will act as a liaison and consultant to associates in the colleges, schools and departments to coordinate academic budgets, resource planning, and to provide financial reporting to the provost and other university partners. In partnership with university business managers and colleagues in the finance division, the AVP will work with the provost and the leadership of academic units to enhance communication and information sharing while enhancing a budget model that supports the university’s education and research mission. They will participate in various planning discussions and committees, bringing a fiscal view to the work being done in support of provost initiatives and the strategic plan of the university. Together with the departments, schools, and colleges, the AVP will assess existing practices and make recommendations for improvement, creating efficiencies, improving policies and processes, and reducing duplication and costs throughout the university.

The provost will rely on the AVP to encourage focus, prioritization, and a data-driven approach in decision making, including a partnership with the office of institutional research, enrollment services and the division of finance to research, analyze, interpret, and apply data to decisions regarding sustainable and transparent fiscal and academic planning. The AVP will advise the provost on fiscal matters and provide leadership for improving the academic budget model which helps to realize the campus mission, vision, and strategic and academic priorities.

In collaboration with the assistant vice provost of finance and other colleagues in the provost and finance divisions, the AVP will enable faculty, students, and staff to support the mission of the university. CMU is seeking someone who will bring a proven track record of crafting and managing effective budgetary and financial processes and practices and internal controls, and a demonstrated ability to collaborate across a variety of organizations with competing needs and priorities.

Additional responsibilities include:

  • Manage the process for planning the annual budget for all academic units, including the process for collecting and prioritizing the academic investments for the academic units reporting to the office of the provost
  • Serve as a primary contact for the office of budget and financial planning and as member of the university budget team
  • Proactively model and forecast financial decision options in support of provost decision-making
  • Develop and maintain records of all commitments with academic units, clear, consistent and transparent financial reports, extensive and updated process documentation
  • Convene and coordinate the financial-related staff in the colleges
  • Assist academic units with implementing hybrid budget model and support planning needs of academic units
  • Serve as liaison from the provost’s office to the academic unit planning process to develop, monitor, and report on academic unit plans that align fiscal, human, and physical resources with strategic academic priorities.
  • Serve as liaison from the provost’s office to model financial decisions and provide guidance as it relates to student initiatives.
  • Support planning for academic space requirements and work with deans, university registrar and colleagues in campus design and facilities development to accommodate faculty, staff, and instructional needs; serve with the provost on the space committee to assist with resolving space needs; and implement space plans.

Opportunities and Challenges of the Role

  • The university’s budget is highly complex and many of the stakeholders in the budget process have limited fiscal management experience. The new AVP will need to possess an ability to translate complex information into more accessible terms.
  • The office of the provost is strongly committed to data collection and analysis. Major decisions made within the university must be data-driven.
  • Building trust and credibility with a large number of people and departments across the institution is critical for success in the AVP role.

Measures of Success

At an appropriate interval after joining CMU, the following items will define success for the new associate vice provost for academic budget:

  • The AVP has earned the trust and confidence of the provost and senior colleagues in the office of the provost.
  • A welcoming tone has been established that invites collaboration and encourages members of the campus community to share in the responsibility of creating a strong organization and seamless learning environment.
  • A vision for academic budgeting has been articulated and embraced by stakeholders across the division.
  • A strong collaborative relationship with all aspects of the campus community, including deans, faculty, administrative colleagues, and other stakeholders has been established.

Qualifications and Characteristics

A bachelor’s degree in business, finance, or accounting and at least seven years of progressively responsible budget/finance experience in a higher education environment are required. A master’s degree and academic unit/department level experience are strongly preferred. The ideal candidate will possess a strong financial systems background with proven experience with financial reporting systems; and an understanding and demonstrated working knowledge of the Financial Accounting Standards Board’s (FASB) accounting standards, and regulations and cost accounting standards related to higher education.

In addition, campus stakeholders identified the following characteristics, skills, and abilities as important for the next associate vice provost:

  • emotional intelligence to work with many professionals and offices toward a common mission of enhancing higher education opportunities;
  • possess a record of superior communication skills, successful relationship building, and collaboration with internal stakeholder groups;
  • an exceptional listener and communicator;
  • a patient, measured approach, and the ability to remain calm in difficult situations;
  • the ability to think strategically and work as a hands-on member of the team;
  • be confident, innovative, and high energy;
  • a commitment to data-based decision making and the ability to effectively collect and analyze relevant data;
  • a creative, entrepreneurial approach;
  • a willingness to accept input from peers and colleagues, admit mistakes, and identify alternatives.

Overview of the Office of the Provost and Chief Academic Officer

As the university’s chief academic officer, the provost has broad responsibility for leading CMU’s schools, institutes and campuses and is instrumental in long-range institutional and academic planning and implementation. The provost also oversees academic and budgetary policy and priorities, ensures the quality of the student body and maintains educational excellence. In addition, the provost has oversight responsibility for recruiting, hiring and advancement of faculty and academic administrators and for the university’s promotion and tenure of the 1,500 members of CMU’s faculty.

The provost division budget for FY22 is $36M in expenses over all funding sources and the academic unit budgets, including the provost division, is approximately $800 million.

Supporting these efforts and initiatives is an extraordinary group of academic and administrative leaders, including deans, vice provosts and key faculty and professional staff who are committed to continuing CMU’s success and tradition in education, research and societal impact.

The office of the provost advances Carnegie Mellon University’s mission for teaching, research and scholarly excellence. The resources we provide nurture the personal, professional and intellectual growth of our community of students, faculty and staff in diverse academic contexts.

Members of the office of the provost serve as points of contact on behalf of this division, which plans and guides the policies and practices that shape the academic vision of the university.

The annual report is available at https://www.cmu.edu/annual-report-2020/assets/report.pdf

James H. Garrett, Jr., Provost and Chief Academic Officer

James H. Garrett, Jr. was named provost and chief academic officer of Carnegie Mellon University in January 2019.

As the university’s chief academic officer, Garrett is responsible for leading CMU’s schools, colleges, institutes and campuses and is instrumental in institutional and academic planning and implementation.

A member of the faculty since 1990, James H. Garrett, Jr. became Dean of Carnegie Mellon University’s College of Engineering in 2013. Immediately prior to that, he spent six years as head of the Department of Civil and Environmental Engineering.

Garrett is Carnegie Mellon plaid through and through, having received his B.S. (’82), M.S. (’83), and Ph.D. (’86) degrees in Civil and Environmental Engineering from the institution. He joined the faculty of the College as an assistant professor in 1990 and was promoted to full professor in 1996. Garrett has served in other administrative roles including Associate Dean for Graduate and Faculty Affairs (2000-2006) and Acting Dean (2004), as well as faculty co-director of the Smart Infrastructure Institute, a research center aimed at developing sensing technology for construction and infrastructure systems.

Throughout his research career, Garrett focused on how sensors and data analytics can make our cities more adaptive and efficient. This approach aims to give built infrastructures the ability to detect and report on problems directly to the humans charged with maintaining those structures, allowing for more proactive and cost-effective infrastructure management.

Among his many recognitions and awards, in 2018 Garrett was awarded the title of Distinguished Member of American Society of Civil Engineers, the highest honor available to Civil Engineers.

Institution & Location

Institutional Overview

In 1967, Carnegie Tech merged with the Mellon Institute, a science research center founded by the Mellon family of Pittsburgh, to become known as Carnegie Mellon University. The merger built upon a long history of support from the Mellons.

It allowed Carnegie Mellon to establish the last of its current pillars: the Mellon College of Science and the College of Humanities and Social Sciences, now known as Marianna Brown Dietrich College of Humanities and Social Sciences.

In 2017, Carnegie Mellon celebrated the 50th anniversary of the Carnegie Tech-Mellon Institute merger, revisiting the shared vision of the founders and recognizing the impact it has had, and will continue to have, in the world of higher education, research and discovery.

In its 115 years, Carnegie Mellon has soared to national and international leadership in higher education and research. A birthplace of innovation since its founding, it continues to be known for innovation, for solving real-world problems and for interdisciplinary collaboration.

Its alumni can be found across the globe — from Tony Award winners to Nobel Prize and Turing Award winners, from CEOs to entrepreneurs, from professors to artists.

In the 2000s, in response to demand for expanded international educational opportunities, Carnegie Mellon began offering degree programs outside of Pittsburgh.

Today its global presence includes campuses in Qatar and Silicon Valley, Calif., more than a dozen degree-granting locations and more than 20 research partnerships such as Los Angeles; New York City; Washington, D.C.; Australia; China; Portugal and Rwanda.

Pittsburgh, PA

Not only are its sports teams a mighty force to be reckoned with, but the city has overcome adversity in a big way. Pittsburgh’s affordable standard of living, top-notch health care facilities and cultural attractions combine to make it America’s “Most Livable City.”

Once a center for heavy industry, today Pittsburgh’s skyline has been transformed. Riverfronts are thoughtfully developed, utilized for recreation now more than ever. Businesses look to the environment as an asset, not a challenge. And, best of all, “green” has replaced “smoky” for good.

Pittsburgh is a vibrant, mid-sized city that has the feel of a small town. Its approachability can be seen on the faces of its energetic, hard-working and proud people.

A city in transformation

Bike, walk or rollerblade miles of riverfront trails and soak in fantastic urban views. Wrapped in rivers, intertwined with trails and packed with parks, it is a green and outdoor city in close contact with its surrounding countryside. Phipps Conservatory and Botanical Gardens opened its Center for Sustainable Landscapes, one of the world’s first certified living buildings, a model of sustainability for architects, scientists, planners and anyone interested in living greener.

In the eyes of many of its visitors, Pittsburgh offers a surprising and unexpected experience, with natural beauty, unique terrain and diverse offerings at every turn. Pittsburgh’s history and blue collar image makes the city and its inhabitants approachable and unpretentious.

Take to the streets of Pittsburgh and explore this vibrant city. There are free, self-guided and guided architectural and public art walking tours of the city’s many neighborhoods.

Make the time to travel to Pittsburgh’s Countryside, eight counties located between 30-60 minutes of downtown Pittsburgh, and offering everything from whitewater rafting to sailing to country festivals to hiking and more. Enjoy the slower pace and beautiful landscape of the countryside.

Vision, Mission and Values

Vision

Carnegie Mellon University will have a transformative impact on society through continual innovation in education, research, creativity, and entrepreneurship.

Mission

To create a transformative educational experience for students focused on deep disciplinary knowledge; problem solving; leadership, communication, and interpersonal skills; and personal health and well-being.

To cultivate a transformative university community committed to (a) attracting and retaining diverse, world-class talent; (b) creating a collaborative environment open to the free exchange of ideas, where research, creativity, innovation, and entrepreneurship can flourish; and (c) ensuring individuals can achieve their full potential.

To impact society in a transformative way — regionally, nationally, and globally — by engaging with partners outside the traditional borders of the university campus.

Values

Dedication, reflected in our distinctive work ethic and in our commitment to excellence

Impact, reflected in our commitment to address critical issues facing society regionally, nationally and globally

Collaboration, reflected in our interdisciplinary approach, our focus on internal and external partnerships and our capacity to create new fields of inquiry

Creativity, reflected in our openness to new ideas and forms of expression, intellectual curiosity, willingness to take risks and entrepreneurial spirit

Empathy and compassion, reflected in our focus on improving the human condition and on the personal development of the members of our community

Inclusion, reflected in a culture and climate that seeks, welcomes and advances talented minds from diverse backgrounds

Integrity, reflected in our adherence to the highest ethical standards in personal and professional behavior, and in our commitment to transparency and accountability in governance and everything we do

Sustainability, reflected in our shared commitment to lead by example in preserving and protecting our natural resources, and in our approach to responsible financial planning

Strategic Plan

CMU is positioned like never before to meet the challenges of the 21st century. In the coming years, the university will see the largest expansion to the Pittsburgh campus since 1900.

At the intersection of technology and humanity, CMU research, innovation and creativity will continue to guide our future as a world-class university.

As outlined in the Strategic Plan 2025, the university will focus on advancing the individual student experience, the broader Carnegie Mellon community experience, and the social impact of Carnegie Mellon throughout the world.

For more information: https://www.cmu.edu/strategic-plan/

Leadership

Farnam Jahanian, President

Farnam Jahanian was appointed the tenth president of Carnegie Mellon University by its Board of Trustees in March 2018. He was previously the university’s provost and later served as interim president from July 2017 to February 2018.

A nationally recognized computer scientist, entrepreneur, public servant and higher education leader, Jahanian brings to CMU extensive leadership and administrative expertise, not only in advancing research and education within and across disciplines, but also in translating research into technologies and practices that benefit society.

He first joined CMU as vice president for research in 2014, where he was responsible for nurturing excellence in research, scholarship and creative activities. In his role as provost and chief academic officer from May 2015 to June 2017, Jahanian had broad responsibility for leading CMU’s schools, colleges, institutes and campuses and was instrumental in long-range institutional and academic planning and implementation.

Prior to coming to CMU, Jahanian led the National Science Foundation Directorate for Computer and Information Science and Engineering (CISE) from 2011 to 2014. He guided CISE, with a budget of almost $900 million, in its mission to advance scientific discovery and engineering innovation through its support of fundamental research. Previously, Jahanian was the Edward S. Davidson Collegiate Professor at the University of Michigan, where he served as chair for Computer Science and Engineering from 2007 to 2011 and as director of the Software Systems Laboratory from 1997 to 2000.

Jahanian has been an active advocate for how basic research can be uniquely central to an innovation ecosystem that drives global competitiveness and addresses national priorities. His highly influential research on internet infrastructure security formed the basis for the internet security company Arbor Networks, which he co-founded in 2001 and where he served as chairman until its acquisition in 2010.

Jahanian serves as chair of the National Research Council’s Computer Science and Telecommunications Board (CSTB), sits on the executive committee of the U.S. Council on Competitiveness, and is a board member of the National Center for Women and Information Technology (NCWIT). He is also active with the World Economic Forum, serving as co-chair of Global University Leaders Forum and as a member of the Internet of Things Council through WEF’s Centre for the Fourth Industrial Revolution.

Jahanian holds a Ph.D. in computer science from the University of Texas at Austin. He is a fellow of the Association for Computing Machinery, the Institute of Electrical and Electronic Engineers and the American Association for the Advancement of Science. He lives in Pittsburgh with his wife, Tris. They have three children: Dan, Thomas and Sara (who earned her statistics and data science degree at CMU).

Org charts for the campus/cabinet

https://www.cmu.edu/leadership/assets/pdf/cmu-leadership-org-chart_updated-april-2021.pdf

Academics

Breakthroughs happen at the intersection of fields — a Carnegie Mellon University specialty. Renowned faculty explore side by side with students, collaborating on research, tackling society’s biggest challenges and delivering work that matters.

In addition to the programs below, CMU offers dozens of interdisciplinary programs.

Schools and Colleges

  • College of Engineering
  • College of Fine Arts
  • Dietrich College of Humanities & Social Sciences
  • Heinz College of Information Systems and Public Policy
  • Mellon College of Science
  • School of Computer Science
  • Tepper School of Business

The Student Body Fact Sheet

Benefits Overview

  • Medical Plans
  • Vision Plans
  • Dental Plans
  • Preventive Health Care
  • Flexible Spending Accounts
  • Life Insurance
  • Disability Insurance
  • Spending Accounts
  • Retirement Plans

For more information: https://www.cmu.edu/hr/benefits/index.html

Application & Nomination

Review of applications will begin immediately and continue until the position is filled. To apply for this position please click on the Apply button, complete the brief application process, and upload your resume and position-specific cover letter. Nominations for this position may be emailed to Mark Hall at mah@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Visit the Carnegie Mellon University website at www.cmu.edu

Carnegie Mellon University considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.