Founded in 1857, San José State University (SJSU) is the oldest public institution of higher education on the West Coast and the founding campus of the 23-campus California State University system. From its beginnings as a normal school to train teachers for the developing frontier, SJSU has matured into a metropolitan university that offers 250 areas of study. One of SJSU’s most prized traditions is their commitment to offer access to higher education to all persons who meet the criteria for admission, yielding an extremely diverse student population of which the institution is deeply committed to their success and academic excellence. Located in the heart of Silicon Valley on a thriving 154-acre campus in downtown San José, SJSU is one of the 200 top research universities in the nation, offering rigorous course work and research opportunities to more than 35,000 undergraduate and graduate students in eight colleges.

Associated Students (A.S.) represents the students of SJSU and provides leadership at SJSU on behalf of students. Established for more than 100 years, Associated Students is an incorporated 501(c)(3) student government association at San José State University and an auxiliary organization of the California State University (CSU) system. With a $9 million budget, A.S. advocates and maintains the student voice through the A.S. Board of Directors and operates nine departments that provide essential and distinct services to the campus community.

Current programs and services under A.S. include A.S. Events, Cesar Chavez Community Action Center, Child Development Center, General Services Center, Student Government, Human Resources, Marketing and Communications, Print and Technology Center, and Transportation Solutions.

The Position

HISTORY OF THE POSITION

The past two Executive Director (ED) have been strong leaders for the A.S. both making significant contributions to the organization and positively impacting students. The most recent ED began her tenure in early 2019 after serving the A.S. in a different role for many years. She leaves the A.S. in a great position with a talented staff and a strong foundation upon which the new ED can begin to build.

As the A.S. conducts a national search, an interim ED has been named.

ROLE OF THE POSITION

The Associated Students (A.S) Executive Director (ED) is the senior administrative officer for A.S. and is responsible for the administration of the organization as well as the operation of all A.S. programs and services. The ED is responsible for providing administrative, operational, fiscal, supervisory, and programmatic leadership for A.S. and is integral to carrying out the mission of A.S. and providing support to the A.S. student Board. Responsibilities include, but are not limited to, the management of human and fiscal resources, student development, facilities management, and strategic planning. The ED maintains collaborative working relationships with the A.S. Executive Board members and the Board, educating and advising them on fiscal, operational, personnel, legal, and strategic matters. In addition, the ED maintains a collaborative working relationship with University administration and is a member of the Student Affairs Leadership Team (SALT). The ED will work to implement policies and services that represent best practices in higher education and auxiliary administration. The ED holds a commitment to the values of student development, student success, and diversity and inclusion. The ED also ensures that policies and directives adopted by the board are properly implemented. This position has a direct reporting relationship to the A.S. President and Board of Directors, as well as a dotted reporting line to the Associate Vice President for Campus Life, and oversees a staff of 34 plus 160 student workers and a budget of over $9 million.

Additional responsibilities and duties include:

Operational Management

  • Manage daily operations and program development with a consistent focus on high quality student service.
  • Educate and advise the A.S. President and Board on the operations.
  • Establish and implement strategic plan objectives to meet the needs of the organization.
  • Implement and ensure compliance with appropriate CA state, CSU, and SJSU policies, as needed.
  • Assist in the development and review of A.S. bylaws and governing documents, strategic plans, and best practices for operational success.
  • Ensure transparency, consistency, and integrity in decision-making for the betterment of A.S.
  • Conduct assessments and analyses of programs to ensure effectiveness and campus awareness.
  • Develop, implement, communicate, and maintain guidelines and procedures to support the functions of the organization.
  • Provide oversight to, and ensure compliance with, all CSU and independent audits, as well as SJSU Operational Agreement requirements.
  • Provide oversight of A.S. assets including AS House, Community Garden, and Child Development Center.

Fiscal Management

  • In collaboration with the A.S. Board, oversee the A.S. budget.
  • Advise A.S. Board and A.S. Finance Committee in preparation for the annual budget process of A.S. departments and programs.
  • Provide fiscal leadership and management, which includes, but is not limited to, management of staff in financial units, budget development and management, and the implementation and monitoring of operating and reserve balances.
  • Provide monthly financial reports and quarterly analytical evaluations of data to the A.S. Board and the University.
  • Ensure accuracy and timeliness in the processing of payroll, accounts receivable, accounts payable, procurement, capital expenditures, asset depreciation, preventive maintenance, and inventory control.

Personnel and Human Resources Management

  • Provide leadership and oversight:
    • to all professional personnel and student staff of the organization.
    • in collaboration with two A.S. Associate Directors, of the nine departments.
    • of Human Resource functions, including staff recruitment and appointment, training, evaluation, and professional development, as well as skills assessment, risk management, conflict resolution, legal and regulatory issues, and crisis communication.

Campus Community Collaboration

  • Maintain collaborative working relationships and ensure ongoing, timely and effective communication occurs between A.S. staff, A.S. President and Board, as well as SJSU students, staff, and faculty.
  • Maintain collaborative working relationship with Student Affairs Leadership Team.
  • Work closely with Campus Life Directors, which includes campus programs and services that support student engagement and success.
  • Serve as a representative and collaborative member of A.S., SJSU Division of Student Affairs and University at large, statewide Auxiliary Organizations Association, and the CSU.
  • Demonstrate consistency in the support of the vision and values of A.S., Division of Student Affairs, and the University.

Student Development

  • Inform and educate the A.S. Board on CA state, CSU policies, and SJSU policies to support student leadership and development.
  • Advise A.S. Board Executives and A.S. Board members through their process of representing SJSU students, the organization, and the University.
  • Ability to advise a diverse student body and promote student leadership and organizational success.
  • Promote student success and retention within the A.S. Board and student personnel through mentorship and guidance.

Risk Management

  • Assist A.S. departments and Board in the identification and examination of risk, as well as the selection of risk control and risk management solutions.
  • Conduct risk evaluations and make improvements as necessary to ensure the well-being and safety of all persons, property, and liability associated with A.S.
  • Consult as needed with the A.S. Legal Counsel, the Division of Student Affairs, and the Division of Administration and Finance in the review of risk, audits, and compliance for the CA state, CSU system, and SJSU.

OPPORTUNITIES AND CHALLENGES OF THE ROLE

In transitioning to A.S. at San José State, the executive director will encounter the following opportunities, priorities, and challenges, as shared by key A.S. stakeholders:

  • Students are highly involved, valued, and engaged at San José State. The institution embodies a “students-first” philosophy.
  • Begin to craft a new five-year strategic plan for the organization.
  • The Child Development Center may present some challenges and negotiating situations in terms of dynamics and policy when dealing with faculty and staff who have children in the center.
  • The Executive Director can build on a healthy organization and work to increase student engagement and involvement with intentional partnerships within the division and across campus.
  • Help the staff and students navigate a full return to campus after essentially two years away, and provide the events and services students now need to fully engage in campus life.
  • Assist students in their understanding of the role A.S. plays in the larger context of the institution and ensure A.S.’s values and vision align with that of student affairs and San José State. Similarly, help the campus community understand A.S. and all its services and programs.
  • Take the time to learn about the student government and A.S. structure as well as the staff.
  • Use assessment to capture and accurately share the A.S. experience.
  • Strength to say no when a request, program, or service does not fall within the portfolio of A.S.
  • Protect the legal and financial interests of the organization.
  • The A.S. staff is talented, dedicated, and passionate about the work they do for the students and the campus community.
  • Facilitate the use of new technology and approaches to streamline work and increase efficiencies.
  • Develop genuine relationships with the A.S. students by being visible and accessible.
  • Learn the intricacies of the A.S. budget, policies, and procedures, and the CSU’s expectations of auxiliaries.
  • AS’s student leadership changes every year. The executive director and the A.S. staff must continually train students and work with them to assist in the accomplishment of their goals in the relatively short period of the students’ tenure.
  • A.S. with all its facets is vital to the success of the institution; it is truly a synergistic relationship between the institution and A.S.

MEASURES OF SUCCESS

At an appropriate interval after joining A.S. at San José State University, the following items will initially define success for the new executive director. The new Executive Director will have:

  • Become a valued and trusted member of the A.S., student affairs leadership team, and San José State community, known by students, staff, and faculty.
  • Established strong working relationships within Student Affairs, A.S. managers, students, faculty, and key institutional colleagues.
  • Maintained a commitment to think more broadly and help A.S. positively grow and serve students.
  • Developed a robust and ongoing relationship with partners outside of A.S. to enhance both the student and student organization’s experience.
  • Created new programs, initiatives, and/or events to expand the services offered to students.
  • Earned the respect of the campus community through accessibility, effective follow-through, and honest, open communication.
  • Worked to increase A.S.’s visibility on campus and increased participation at events and elections.
  • Learned about each of the departments, their staffs, and their needs, goals, and aspirations, and worked to help each department thrive.
  • Established a strong rapport with all students by being involved, visible, and engaged in aspects of campus life.
  • Sought out new opportunities for University partnerships.
  • Positively impacted student success and embraced a “student-first” philosophy.
  • Worked to promote active collaboration both within and outside of A.S.
  • A strong command of A.S. and San José State policies and procedures and applicable local and state laws to effectively advise staff and students.
  • Built a strong team of dedicated professionals operating under a unified vision with clear expectations and an understanding of how their work contributes to the students and the San José State community.
  • Continued the use of assessment and data-driven decisions within A.S.
  • Reviewed compensation and wages across the organization to ensure equity and promote accountability.

Qualifications

QUALIFICATIONS AND CHARACTERISTICS

Minimum qualifications include a master’s degree in business administration, education, student affairs, or a similar field of study with a minimum of five years of progressively responsible experience in a college or university environment; four years of experience working with students in a higher education environment; and three years of supervision of professional staff. In addition, candidates must have demonstrated experience in budget management and fiscal operations. Successful candidates will have strong knowledge of student government, non-profit organizations and management of boards, and human resource functions. Further, candidates will have the ability to plan, organize, coordinate, manage and lead an administrative unit; evaluate staff and provide effective and timely feedback; develop and implement short- and long-term organizational goals; conduct program assessments and continuous improvements; maintain sound budget and fiscal operations and internal controls; provide advice and consultation on policy development and operations; and understand and develop effective working relationships with diverse populations of students, staff, and faculty. Excellent interpersonal and communication skills, strong conflict management skills, deep knowledge of and commitment to the principles of student development, a passion for mentoring, motivating, and working closely with staff and students, and advocacy for student issues are all characteristics of the next Executive Director. Preferred qualifications include experience working with auxiliary organizations, strategic planning, facilities management, and grant writing/fundraising.

Additionally, stakeholders at San José State identified the following characteristics and attributes when considering the position of executive director (in no particular order):

  • High emotional intelligence, excellent interpersonal skills, and the ability to build strong and authentic relationships.
  • Profound interest in student development with a broad knowledge of student life, best practices, the profession, a commitment to encourage and support professional development experiences at all levels within A.S., and a positive growth mindset.
  • A leader open to listening and gathering feedback and opinions, with the confidence to make an unpopular decision if needed.
  • Possess the sophistication to navigate an auxiliary within a large, complex institution.
  • An understanding and deep commitment to social justice, demonstrated cultural competence with strong belief in the value of diversity in enriching the learning experience and the quality of life on campus, and the ability to develop an environment that is broadly inclusive of the entire San José State community.
  • Strong business acumen to effectively manage a complex organization with various stakeholder groups, a large staff, tax filings, compliance issues, and a sizable budget. This position has critical accountability for these functions.
  • Exemplary student-development experience to complement the above-mentioned business acumen.
  • A strong supervisor committed to spending time with all the A.S. departments, improving internal communications, understanding the staff’s limits and abilities, and valuing each staff members’ contributions to student success.
  • Direct or indirect experience with child development centers and a deep understanding of the issues and concerns involved in the effective management of these centers.
  • An understanding of and appreciation for marketing, outreach, social media, and new technologies that may improve processes and efficiencies.
  • An enthusiasm for the job, passion for the profession, the talent to incorporate new trends and best practices into the organizational culture, and the vision to continually assess and improve the organization while always looking to the future.
  • Compassionate, accessible, transparent, ethical leader with excellent communication skills to clearly articulate vision, direction, and purpose and earn the respect and confidence of the A.S. staff, students, and faculty, as well as the SJSU staff.
  • Credible, motivating, supportive, and approachable supervisor with knowledge of the responsibilities of each staff member’s position, respect for their work and contributions, ability to form a cohesive team, and adept at advocating for staff and students, their programs, and needs.
  • Skilled in the collection of data and ability to analyze and make educated decisions.
  • A communicative, collaborative, transparent work style and the ability to engage a wide array of stakeholders in dialogue and partnerships regarding key functions, programs, and services of A.S.
  • Ability to genuinely connect with and maintain a highly engaged relationship with a motivated, intelligent, and hardworking student body.
  • Strong commitment to student advocacy, accessibility, and the ability to advise/mentor students.
  • Highly energetic individual with a strong sense of self and ability to appropriately infuse humor and enthusiasm into the workplace and campus community.
  • Demonstrated leadership ability with excellent management skills, the ability to manage feedback with constructive action, and the ability to build a solid framework to effectively develop and manage a complex, student-centered organization.
  • Excellent negotiation, diplomacy, and political savvy skills.

Institution & Location

OVERVIEW OF ASSOCIATED STUDENTS

Vision

Associated Students strengthens the Spartan community through access to opportunities that inspire educational growth, personal development, and innovation.

Mission

Associated Students’ mission is to support and represent the students of San José State University by continuing the organization’s legacy of student advocacy and leadership; to enhance SJSU students’ education through high quality programs and services; and to prepare students as they move towards a thoughtful and purposeful life after graduation.

ASSOCIATED STUDENTS DEPARTMENTS

César E. Chávez Community Action Center (CCCAC) connects SJSU students with civic engagement opportunities that deepen educational experience while promoting a lifelong commitment to activism and social justice, which are at the heart of the César Chávez legacy.

Child Development Center (CDC) is a non-profit early education and care program serving children ages 4 months through 5 years and is licensed for 110 children. The Child Development Center is licensed by the California Department of Social Services and operates under guidelines established by the California Department of Education Child Development Division.

Events hosts traditional annual and special events to build and uplift Spartan Spirit.

General Services Center is a hub for student business services and student campus organizations. The center provides check cashing, money orders, notarization, and faxing services. The GSC sells and distributes discounted bay area transit tickets for student commuters, and operates the Affordable Book Voucher program for eligible students. The GSC also provides banking and accounting services to officially Recognized Student Organizations (RSOs).

Government the Board of Directors is the official body which advocates for the entire SJSU student body comprised of over 36,000 students. The government structure includes committees such as the Finance Committee, Student Elections Commission and the Academic Affairs Committee. The Board appoints student representatives to a number of University-wide committees such as the University Library Board, Undergraduate Studies Committee and the Institutional Review Board.

Student Government also provides funding for Recognized Student Organizations (RSOs), confers the annual A.S. 55 awards to outstanding student leaders, and provides thousands of dollars in scholarships to students each year.

Human Resources focuses on employee well-being and development. Key responsibilities include risk management, recruitment, retention, training and development, payroll, benefits, performance evaluation, and keeping up to date with state and federal tax and labor laws.

Marketing provides marketing support and consultation for all events, programs, and services to the A.S departments and committees.

Print & Technology Center (PTC) combines the A.S. Print Shop and A.S. Computer Services Center into a self-supporting service designed to meet the academic and administrative needs of the SJSU community by providing students, faculty, and staff with printing, copying, and technology services, including computer repair, data backup, and more.

Transportation Solutions (TS) helps alleviate automobile traffic to SJSU and reduce the impact on the University’s parking facilities. TS is dedicated to serving the commute needs of students and employees at SJSU. Its region-wide operation emphasizes and incentivizes alternatives to driving to campus.

ORGANIZATIONAL CHART AND REPORTS

 

2020-2021 Budget Summaries
2020-2021 Annual Report

INSTITUTIONAL OVERVIEW

As one of the most transformative universities in the nation, San José State is initiating a significant change. As part of Transformation 2030, SJSU’s strategic plan, the campus community is dedicated to realizing the University’s potential as a nationally prominent urban public university. San José State provides a comprehensive university education, granting bachelor’s, master’s, and doctoral degrees in 250 areas of study. With approximately 36,000 students and nearly 4,300 employees, SJSU is an essential partner in the economic, cultural, and social development of Silicon Valley and California. Recent analysis estimates San José State’s impact to the California economy at $3.7 billion

MISSION AND STRATEGIC PLAN

Mission Statement

In collaboration with nearby industries and communities, SJSU faculty and staff are dedicated to achieving the University’s mission as a responsive Institution of the state of California: To enrich the lives of its students, to transmit knowledge to its students along with the necessary skills for applying it in the service of our society, and to expand the base of knowledge through research and scholarship.

Strategic Planning

San José State University is a campus of change agents and a community that thrives in the face of challenges. Throughout its history, from a small Institution focused on preparing teachers for the frontier to a dynamic, comprehensive university in the heart of the global innovation economy, SJSU has changed and evolved along with the needs of its students, the region, and the world. San José State is experiencing a transformational shift in culture and momentum as a pre-eminent urban public university committed to academic excellence, diversity, and inclusion. The campus culture is one of vibrancy and optimism for the future.

To read about the strategic planning of San José State University, please visit https://www.sjsu.edu/strategicplan/. 

DIVERSITY AT SJSU

San José State is unique in its storied and long history of student civil rights activism, service to first-generation student populations, racial and ethnic diversity, and location in the vibrant cultural communities and robust economy of the Silicon Valley of California. The Office of Diversity, Equity, and Inclusion [ODEI] is dedicated to the standards of inclusive excellence, which view San José State’s mission of academic excellence as inseparable from its commitment to diversity, equity, and inclusion. The ODEI works to create a campus community that is free from discrimination and systemic and cultural barriers to academic and professional success for all its students, faculty, staff, and administrators. The ODEI envisions a campus where its members engage in robust intergroup dialogue and collaboration across groups, divisions, and silos.

INSTITUTIONAL LEADERSHIP

Dr. Stephen Perez – President

Dr. Stephen Perez was appointed Interim President of San José State University on November 22, 2021, and assumed the presidency on January 3, 2022. Dr. Perez now leads the oldest public university in the west, the founding campus of the California State University system, and Silicon Valley’s only public university.

“It’s a privilege serving SJSU’s incredible students, and I’m eager to get to know them and explore how we can provide the best educational experience possible. I’m ready to roll up my sleeves and start supporting our mission, our students, each other, and our region.” – said, President Stephen Perez.

Benefits Overview

BENEFITS OVERVIEW

  • Medical, Dental, Vision & Life Insurance
    • 100% employer paid health premiums for employee and qualified dependents
  • Accrued Sick – 4 hours per pay period
  • Accrued Vacation – 8 hours per pay period
  • Personal Holiday – 8 hours per calendar year
  • Paid Holidays – 10 days per calendar year
    • Designated by SJSU / Associated Students
  • 401(k) Plan – Employer Matching up to 7%
    • Eligible for match after one month of employment
  • Tuition Reimbursement (up to 6 units per semester)
  • Employee Assistance Program (5 sessions per topic, per year)
  • Free and subsidized tuition at A.S. Child Development Center (children, age 4 months- 6 yrs)
  • Santa Clara County Federal Credit Union Membership
  • Pre-tax deductions for employee parking

Application & Nomination

Application and Nomination

Review of applications will begin immediately and continue until the position is filled. To apply for this position please click on the Apply button, complete the brief application process, and upload your resume and position-specific cover letter. Nominations for this position may be emailed to Heather J. Larabee at hjl@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

 Visit the Associated Students, San José State University website at http://as.sjsu.edu.

 SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

 It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self-disclose.