RESPONSIBILITIES OF THE POSITION
Reporting to the vice president for academic affairs and dean of faculty, the registrar provides leadership to plan, organize, and manage all the activities related to the Registrar’s Office, including serving as the authorized keeper of the college’s student academic records. The registrar is also responsible for the compilation and maintenance of student records in compliance with federal and state regulations and accreditation agencies; assisting students, faculty, staff, alumni, and others in the Eckerd College community; maintaining smooth operations of the office; keeping abreast of regulations and procedures of student records as required by accreditation agencies; and serving as a resource regarding FERPA regulations.
Essential functions include:
- Supervises staff and provides leadership in processes, technology, and innovation, which improves efficiencies, reduces errors and cost, and offers excellent service in this critical support component of the institution.
- Oversees compliance with academic, regulatory, and accreditation policies in the collecting, recording, maintaining, and reporting of student records, e.g., grades, registration data, transcripts, National Student Clearinghouse, etc.; collaborates with Institutional Effectiveness.
- Collaborates with faculty to develop the course schedule each semester.
- Updates curriculum in the catalog, Banner, and creates course schedules in Banner.
- Directs and coordinates college registration activities; supervises the coordination, evaluation, and certification of all graduation applications and transfer credits.
- Manages transfer credit evaluation process, ensuring timely delivery of credit evaluations to prospective students and Admission.
- Prepares commencement lists and assists in graduation functions.
- Maintains petitions and manages the process for exceptions to academic and graduation policies.
- Directs preparation of and secure storage and transmission of student transcripts.
- Updates the college catalog and academic records.
- Coordinates class schedules with room assignments for optimum use of instructional spaces.
- Provides leadership, recommendations, and oversight for implementing technological applications to enhance the services offered by the Registrar’s Office.
- Oversees the creation of routine and ad hoc data reports for committees, faculty, and staff, as requested.
- Maintains classrooms for optimal learning environments in collaboration with Facilities and ITS.
- Serves as the custodian of all student academic records, both current and historic, and safeguards student privacy and institutional integrity where these are concerned.
QUALIFICATIONS AND CHARACTERISTICS
The successful candidate must have a bachelor’s degree (advanced degree preferred) and a minimum of four years of related experience. The new registrar must have knowledge of Ellucian Banner, FERPA, and other applicable privacy laws regarding student records. An ability to communicate effectively with faculty and students in both oral and written form; to recognize, analyze, and solve a variety of problems and to exercise sound judgment in making critical decisions; to process and handle confidential information with discretion; and to pay close attention to detail and ensure accuracy of records and information are also required of the successful candidate. Further, the registrar will have experience planning, assigning, and supervising the work of others and planning, implementing, and evaluating programs, and will possess the ability to accurately prepare and maintain records, files, and reports.
In addition to the stated qualifications for the registrar, the stakeholders at Eckerd College indicated the following characteristics and attributes when considering the position of executive director (in no particular order):
- An excellent project manager adept at supporting and managing change and willing to improve existing operations and practices.
- A credible, supportive, and approachable supervisor with knowledge of each staff member’s responsibilities, respect for their work and contributions, and proficiency at advocating for the programs and other needs of staff and students.
- Possess a genuine passion for working with students, empathy for the student experience, and a strong service focus.
- Demonstrated success in introducing best practices and trends into the work of a registrar’s office.
- A compassionate, accessible, transparent, ethical leader with excellent communication skills to articulate a vision, direction, and purpose and earn the respect and confidence of the faculty, staff, and students.
- Extremely technologically proficient and preferably familiar with the current registrar-related software systems.
- Demonstrate collegiality, enthusiasm, enjoyment of the work, integrity, and high professional standards.
- Strategic, future thinker and collaborator committed to advancing student success within the entire campus community.
- The ability to manage, motivate, empower, and retain a diverse staff and to foster a positive, supportive, open, and collaborative work environment.
- Exceptionally capable of working with data – retrieving, analyzing, and making data-informed decisions based on thorough assessments.
- Embrace innovation and creativity and be willing to try new services and approaches to most effectively meet the needs of the students.
- The ability to manage multiple priorities in a dynamic environment.
- A willingness to lead the conversations with campus partners to enhance processes, policies, and procedures to create efficiencies.
HISTORY OF THE POSITION
The most recent registrar served Eckerd College for a few years until accepting a position at another institution. Upon her departure, an interim was put in place in July 2022. This interim has done a solid job addressing institutional needs and, along with the staff, providing services to the campus community.
The college is conducting a national search to find an energetic, transformative leader to serve in this critical role.
OPPORTUNITIES AND CHALLENGES OF THE ROLE
The new registrar will encounter the following opportunities and challenges:
- This is an outstanding opportunity for the successful candidate to put their professional mark on the program and build it to a higher level, as there is tremendous support for the registrar and the programs and services of this office; positive change is expected.
- Eckerd College is a unique institution that draws people in with its clarity of purpose, dynamic academic programs, highly engaged students, passionate and dedicated staff and faculty, and authentic charm.
- The new registrar must identify and advance technology solutions that support student success and reflect industry best practices in records and registration.
- The registrar is expected to evaluate the staffing structure of the office, ensuring staff is professionalized and properly trained and embraces a customer service philosophy.
- The new registrar will need time to get to know and establish positive relationships with the entire team, including their roles, talents, and contributions to the organization and its success.
- The registrar needs to provide clarity to the academic petition process.
- The staff in the office are knowledgeable, passionate, and eager to see positive changes in the office’s work.
- It is imperative that the new registrar properly train the faculty to utilize processes and technology to their fullest potential to best meet the needs of the students.
- There will be substantial support for the new registrar from senior leadership and the Eckerd community; however, the new registrar will need to get up to speed quickly and be proactive in learning and understanding the institution’s goals and priorities to be impactful in this role.
- The new registrar will find solid, professional colleagues to collaborate with.
MEASURES OF SUCCESS
At an appropriate interval after joining Eckerd College, the following will define the initial success for the registrar.
- The registrar has worked to automate processes and make the office virtually paperless.
- The registrar is a visible and engaged leader and colleague throughout campus and has established collaborative working relationships with all stakeholders.
- Communication with students regarding registration, graduation, and other academic records is timely, clear, and accurate.
- Degree audits have been revised to allow for ease of reading and a clear understanding of credits/courses needed.
- The new registrar has provided stability to the office with increased staff morale and job satisfaction.
- The faculty feel secure about the registrar’s activities, problems are addressed in a reasonable amount of time, and solid partnerships have been formed.
- The new registrar has established a strong interface with ITS.
- Services provided by the office meet or exceed the campus community’s needs.
- The registrar will have assessed the skills and knowledge of the staff and developed a strong sense of teamwork among staff.
- The office has worked to earn the students’ trust through care, responsiveness, and creative problem-solving.
- The registrar continues evaluating departmental resources to determine the support necessary to deliver essential records and registration services.
- The registrar’s office will have a demonstrated commitment to supporting students from enrollment through graduation.
- The registrar demonstrates transparency and provides strategic vision, leadership, and accountability while setting a positive office culture.
OVERVIEW OF THE OFFICE OF THE DEAN OF FACULTY
Through careful stewardship of human, financial, and physical resources, the Office of the Dean of Faculty ensures the integrity and quality of the academic program at Eckerd College. In order to achieve this goal, the Office:
- Fosters a culture of academic excellence and innovation.
- Recruits, supports, and retains qualified faculty and academic support staff.
- Manages resources effectively to ensure that the academic program is appropriately supported.
- Engages with other service areas of the College to enhance the quality of the overall student experience.
DEAN OF FACULTY AND ACADEMIC AFFAIRS LEADERSHIP
Julie Empric – Interim Vice President for Academic Affairs and Dean of Faculty, Professor of Literature
Julie Empric, professor of literature, received her master’s degree from York University, Toronto, and her doctorate from the University of Notre Dame. She taught there, as well as at the Graduate Institute for Shakespeare Studies at the University of Bridgeport in Connecticut, before coming to Eckerd. An award-winning teacher on campus, regional, and national levels, her primary teaching responsibilities include Shakespeare, English literature, and the history of drama. She regularly arranges course-related theatre trips for her students in Tampa Bay and beyond. She also teaches “Children’s Literature” and “Literature, Justice, and Law,” a course serving the law and justice minor and related to seminars she leads for federal judges nationwide. In these initiatives, she is often joined by former Eckerd literature major Susan Russ Walker, currently serving as a federal magistrate judge from the Middle District of Alabama. Her research and publication interests include Shakespeare, Irish literature, the scholarship of teaching and learning, and the rich connections between literature and law.
Founded in 1960 as Florida Presbyterian College, Eckerd College is a private, innovative liberal arts and sciences community. Located on 188 acres of waterfront property in St. Petersburg, Florida, Eckerd College offers students with every background, belief, and personality type a close and friendly community that values volunteer service, environmental activism, international learning, creative self-expression, and academic excellence. Their 2,000 undergraduate students are inspired and empowered to improve the world through mastery of self and a lifetime of learning. Students are guided on a four-year journey of discovery with small classes, professor-mentors, and a commitment to community service.
THE STUDENT BODY
Total enrollment: 1,993
Retention rate: 80%
African American: 2%
Two or more races: 5%
Eckerd College provides a safe and brave space that educates and inspires students, staff, and faculty of all backgrounds to spark critical conversations, break boundaries, and challenge stereotypes through enriching and intentional programming, events, and training.
Eckerd encourages students to share and value their diverse backgrounds. See here for a printable overview.
See here for more on diversity and inclusion at Eckerd College.
Dr. James John Annarelli – President
Dr. James John Annarelli has been an educator and educational leader for over four decades. A first-generation college graduate, he earned the Bachelor of Arts degree in theology and environmental studies and the Master of Arts degree in theology from St. John’s University, New York, and the Master of Philosophy degree and the Doctor of Philosophy degree in religion and society from Drew University. He also completed the Institute for Educational Management program of the Graduate School of Education at Harvard University. He is the author of Academic Freedom and Catholic Higher Education (1987).
Dr. Annarelli began his career as a member of the faculty of theology and religious studies at St. John’s University and came to Eckerd in 1990. Since then, he has served as an academic coordinator and faculty member, and later as assistant director of Eckerd’s adult degree completion program; as inaugural associate dean and director of the College’s Center for the Applied Liberal Arts; and, for the past 20 years, as Eckerd’s vice president for student life and dean of students. He is best described as a relationship-builder with a focus on campus community development, and under his leadership, the College’s retention rate improved markedly, and the percentage of students living on campus grew from under 70 percent to as high as 89 percent.
Review of applications will begin immediately and continue until the position is filled. To apply for this position please click on the Apply button, complete the brief application process, and upload your resume and position-specific cover letter. Nominations for this position and questions about the status of the search may be emailed to Heather J. Larabee at email@example.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895 or email firstname.lastname@example.org.
The public salary range is $85K – $90K with relocation assistance.
Visit the Eckerd College website at www.eckerd.edu
Eckerd College is committed to fostering a diverse faculty, staff, and student body, and an inclusive campus community. Eckerd is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Eckerd College is especially interested in attracting candidates from historically underrepresented groups.